TITLE I – General Provisions
Article 1 (Name, Seat and Duration)
The non-profit association named “Italian Society of Uro-Oncology (S.I.UR.O)” is established. The Association operates with no sake of gain. According to art. 36 of the civil code the Association’s legal seat is located in Bologna, Studio Professionale Berti-Quaglio Commercialisti Associati P.zza Galileo 5. The legal seat could be transferred upon resolution of the steering committee.
The Association will remain in existence for an unlimited period.
Article 2 (Aims)
“Italian Society of Uro-Oncology (S.I.UR.O)” is a non-profit, free, non-political and non-religious Association and it operates with no sake of gain. The Association was established to promote and disseminate, in Italy and abroad, studies in the field of uro-oncology.
The Association, whose main feature is multidisciplinary, aims to contribute to the study in depth of matters concerning urologic tumors, both from the clinical and the experimental point of view. In pursuance of this aim, the Association aims to:
- promote connection and cooperation among the representatives of different branches of medicine interested in this field, both independently and in collaboration with other corporations or associations with similar or complementary aims, in Italy or abroad;
- support the dissemination of knowledge in these branches through meetings, debates, lectures, didactic events and meetings on general or specific aspects by taking care of the publication and circulation of books, scientific reviews and journals and by establishing or assigning scholarships to young graduates or training awards in institutes, centres or public bodies, in Italy or abroad;
- promote a close collaboration with professionals belonging to different branches of medicine within new therapeutic integrated strategies.
- perform continuing medical education (CME).
Article 3 (Income and Patrimony)
The Association operates with no sake of gain and it is financed by:
membership dues; contributions of public and private bodies;
donations of privates of legal representatives both public and private;
membership fees for activities organised and established by the Association;
any other income.
Furthermore, the Association can find or handle funds, facilities and capital assets to achieve its aim.
Every political and lucrative aim is excluded.
Income of the non-profit Association “Italian Society of Uro-Oncology (S.I.UR.O.)”, which operates with no sake of gain, come from:
- membership dues and “extra dues”;
- membership fee;
- income from business and estates obtained with the associative funds;
- subscriptions, donations, contributions, liberal donations and legacies by public and private bodies, associations and members;
- earning from occasional commercial activities determined within the limits of the specific direct cost allocation covered for their production.
Article 3 bis (Financial Year)
The financial year of the Association starts on January 1 and ends on December 31 of each year.
Art. 4 (Ban on distribution of operating surpluses)
Any direct or indirect form of distribution of operating surpluses to members of all ranks is prohibited. Operating surpluses must be utilized for institutional purposes and/or for purposes of public utility which will be determined by the Steering Committee, unless the destination or the distribution are imposed by Law.
Article 5 (Members)
Members are divided into:
- Ordinary Members
- Supporting Members
Founder Members have contributed to the foundation of the Association through drawing up the Statute or they have been assimilated into this category by the unanimous decision of the Founders.
Honorary Members are experts in uro-oncology invited to join the Association by Founder Members or by the Steering Committee.
Supporting Members, by resolution of the Steering Committee, are providing financial support for the activities of the Association.
Ordinary Members are allowed to join the Association by resolution of the Executive Committee, under the provisions of article 6. The application for membership must be written and addressed to the President and sent to the Secretary and it must be accompanied by a scientific and professional curriculum and by the presentation of two Ordinary or Founder Members.
Article 6 (Admissions of new Ordinary Members)
A written application must be addressed to the organization office of the Association and it must be accompanied by a scientific or professional curriculum and by the presentation of two Ordinary or Founder Members. Each Ordinary or Founder Member can not present more than 5 members for each year.
The Executive Committee will deliberate on the admission of new members at least twice a year, in accordance with the due dates of the Regulation.
The membership request is considered as accepted if the applicant does not receive a rejection letter at least one month before the beginning of the annual assembly of the members.
In order to join the Association, the new member is required to pay the membership dues and the additional associative contributions expected for the current year by the day before the beginning of the annual assembly of the members.
The way of payment of the membership dues and of the additional contributions are stated in the regulations.
Article 7 (Member Rights)
All members have the right to:
1. participate in all activities of the Association;
2. participate in the meeting;
3. vote and the right to stand for election.
Article7 bis (The Right to vote and the Right to stand for Election) Members can exercise the right to vote and the right to stand for election only if they have paid their membership dues, except what is provided in article 14 bis.
Article 8 (Membership dues and additional associative contributions)
All members, except for Honorary Members, are required to pay the annual membership dues and possible additional associative contributions.
The amount of the membership dues and of the contributions and the respective terms of payment are fixed by the Executive Committee.
The membership dues or the associative contributions cannot be transferred, except in case of death.
Article 9 (Expulsion of member due to non-payment of membership dues)
The membership is lost automatically, with no required resolution by the Executive Committee, in the following cases:
1. non-payment of the first membership dues within the time limit as provided in article 6, paragraph 3;
2. non-payment of membership dues for two consecutive years.
The administrative office notifies the member about his/her removal from membership.
Article 9 bis (Expulsion of membership due to important reasons)
Members can be excluded from the Association for the following reasons:
1. when they have seriously violated the Statute;
2. when they carry out activities contrary to the purposes of the Association.
The expulsion due to the causes mentioned in the first paragraph is deliberated by the Board of arbitrators by deferral to the Steering Committee and on the basis of the procedure stated in the regulations.
Article 10 (Resignation from membership)
A member can resign from membership at any time. Resignations are delivered to the administrative office and they become immediately effective. However, they can be revoked until they are approved by the Executive Committee.
Article 11 (Dissolution of the Association and Devolution of the Association’s Patrimony)
For the dissolution of the Association and the appointment of the liquidators, the approval of at least ¾ of the Members is required. In the total absence of associates, the Steering Committee, or the remaining Members, will proceed with the liquidation of the Association.
In case of dissolution of the Association for any reason, the Association’s patrimony, after consulting the control body as described in Article 3, paragraph 190, Law 662/96 and unless otherwise provided by Law, will be transferred to another association with similar purposes or with purposes of public utility, deducted possible anticipate payments previously made by the Members.
Article 12 (Administrative Office)
The Administrative Office and the Association’s legal seat are located in the same city. The Administrative Office carries out all bureaucratic and administrative activities of the Association.
TITLE II – Organs of the Association
Article 13 (Collective bodies of the Association)
The collective bodies of the Association are:
1. Assembly of the members;
2. Steering Committee;
3. Executive Committee;
4. Scientific Committee;
5. Board of Arbitrators;
6. Regional Committee.
Article 14 (Monocratic Bodies of the Association)
Monocratic bodies of the Association are the following:
1. President of the Steering Committee;
2. Past President of the Steering Committee;
3. Incoming President of the Steering Committee;
4. Vice-president of the Steering Committee;
5. Secretary of the Steering Committee;
Article 14 bis (Requirements for Eligibility and Entitlement of Ranks)
It is required to be a Member in good standing for at least three years to be eligible for any rank in the Association.
Article 15 (Assembly)
The Assembly is constituted by all Members.
The Assembly, validly constituted, is in charge of:
1. the approval of the annual economic and financial report of the Steering Committee;
2. the election and expulsion of the Members of the Steering Committee;
3. the approval of the Steering Committee’s proposals, including proposals of changes to the present Statute;
4. deliberation on dissolution of the Association and on devolution of the Association’s patrimony.
For the right to vote in the Assembly the limitations provided in article 7 apply.
Members can be represented in the Assembly according to the regulations.
Article 15 bis (Quorum of the Assembly)
The Assembly’s meeting is valid on first summoning by the presence of at least half of the associates. The Assembly’s meeting is valid on second summoning regardless the number of the participants, except for resolutions concerning changes to the Statute. In this case, the Assembly is validly established on second summoning by the presence of at least 10% of the members.
On first and second summoning, resolutions of the Assembly are adopted by the majority of the participants.
Resolutions regarding the dissolution and the devolution of the Association’s patrimony are adopted by the approval of at least ¾ of the associates.
Procedures for convocation and conduct of the Assembly are stated in the Regulations.
Article 16 (Steering Committee: Composition and Functions)
The Steering Committee is in charge of the administration of the Association. The Steering Committee consists of 13 members– the president and the past president by right of office – and 6 urologists and 5 representatives of the oncology, radiation therapy, pathology and/or of the basic science, elected by the Assembly. In particular, the Steering Committee is in charge of:
a) the cultural activity of the Association;
b) elaborating proposals of changes to the Statute and to adopt and modify rules and provisions of the Satute to be submitted to the Assembly for approval;
c) the annual presentation to the Association of the financial reports of the previous financial year and of a plan of activities for the current year.
d) deliberating on the possible establishment of an independent organization (stock company or association or foundation), for the promotion and organization of periodic events and training programs.
The Steering Committee wields the powers that are not expressly assigned by the Statute to other organs of the Association.
Within its power, the Steering Committee usually collaborates with the Executive Committee in accordance with the conditions and terms of article 21.
After the expiration of the mandate, the Steering Committee is in standing until the installation of the new Steering Committee.
Procedures for convocation and conduct of the sessions of the Steering Committee are contained in the Regulations.
Article 17 (Validity of Resolutions of the Steering Committee)
The resolutions of the Steering Committee are considered valid in the presence of half plus one of its components.
The resolutions are adopted with the approval of the majority of the voters.
If a member of the Steering Committee does not attend with justification three consecutive meetings of the organ, he/she will leave office.
Article 18 (Election of the Members of the Steering Committee)
The election of the members of the Steering Committee will be held every three years on the basis of competing lists. Each competing list expresses a number of candidates equal to the number of candidates to be elected, in accordance with article 2 paragraph 2 of the present Statute.
The candidates of the list that has obtained the largest number of votes are elected.
In the event of resignation, discharge of some Steering Committee members or of termination for some reasons of their functions, the others members will continue in office.
Nevertheless, if the number of members to be replaced is equal or higher to the majority of the Steering Committee members, the President of the Committee will convene at once the assembly for the election of all the new members.
The procedures for the presentation of the lists of candidates and voting for each list are indicated in the regulations. All the aspects concerning voting operations are regulated by proper rules.
Article19 (Removal of members of the Steering Committee)
Members of the Steering Committee can be removed from the Assembly if:
a) they have seriously violated the Statute;
b) they carry out activities contrary to the purposes of the Association.
Resolution to remove is adopted by the Assembly in accordance to the provisions of the regulations.
Article 20 (President of the Steering Committee)
The President of the incoming Steering Committee is identified with the person of the incoming President, elected within the Steering Committee in office in the previous triennium.
The President is the legal representative of the Association and he is in charge of:
- the convocation of the partners’ meeting and of the Steering Committee and of their agenda
- holding and coordinating the assembly and the steering committee works
- the accomplishment of the resolutions of the Steering Committee.
Article 21 (Vice President of the Steering Committee)
The Vice-President is elected by the members of the Steering Committee in the first meeting of the organ.
The Vice-President replaces the President in case of impediment and performs his duties by President’s proxy.
Article 21 bis ( Incoming President)
The incoming President is elected by the Steering Committee in the installation meeting.
The incoming President is the President of the Steering Committee that takes office the following triennium.
Article 22 (Secretary of the Steering Committee)
The Secretary is elected among the members of the Steering Committee in the installation meeting.
The Secretary of the Steering Committee assists the President in carrying out his tasks, coordinates the proceedings of the Executive Committee and is responsible for the minutes of the meetings of the Assembly, of the Steering Committee and of the Executive Committee.
The Secretary, as Treasurer of the Association, is also legitimate to make and receive payments on behalf of the Association.
Article 23 (Executive Committee: Composition and Functions)
The Executive Committee consists of the President, the Vice-President and the Secretary of the Steering Committee.
The Executive Committee deliberates on:
a) the admission of new members;
b) the amount of membership dues and possible additional associative contributions.
The Executive Committee deliberates also on every issues for which is delegated the Steering Committee.
The Secretary of the Executive Committee coordinates the proceedings of the Executive Committee and is responsible also for the convocation and the minutes of the respective meetings.
Article 24 (Validity of Resolutions of the Executive Committee)
Resolutions adopted by the Executive Committee are considered valid only if all the members were present.
Resolutions are adopted with the majority of the votes.
Article 25 (Scientific Committee: Composition and Functions)
Two members of the Scientific Committee are elected by the assembly contemporarily to the election of the members of the Steering Committee in accordance with article 18 of the present Statute. At the expiry of the mandate the Past Presidents become part by right of the Scientific Committee. If the Past Presidents do not attend the meetings for three consecutive times with no justification, they will lose their office.
The President and the Secretary of the Scientific Committee are appointed among the members elected by the assembly in the installation meeting of the Steering Committee.
The President and the Secretary of the Scientific Committee can appoint, by mutual consent, other members of the same committee. Also members of the Steering Committee can be appointed as members of the Scientific Committee not exceeding the number of five.
However, as to the previous paragraph, if the appointment concerns members who do not belong to the Steering Committee, it will be not valid if not previously approved by the same Steering Committee in the first meeting.
The Scientific Committee elaborates and carries out scientific plans and proposals (congress, publications, courses) after consultation with the Steering Committee.
The President and the Secretary of the Scientific Committee attend the meetings of the Steering Committee that regard the scientific activity of the association.
The organization of the Scientific Committee is regulated by the rules.
Article 26 (Regional Committees)
The Regional Committees are in charge of the promotion and organization of regional initiatives and training programs to stimulate the territorial diffusion of the association.
The Regional Committees through their respective coordinators submit periodically the initiatives and plans that they are promoting on behalf of the association to the Steering Committee for approval.
For the approval, the Steering Committee evaluates the affinity of the initiatives proposed with the scientific activity of the association and with the training program provided by the same committee or by one of its internal structures. For this sake the Steering Committee can ask the opinion of Scientific Committee.
Article 26 bis (Election of the Members of the Regional Committees)
The members of the Regional Committees are appointed by the Steering Committee.
The Regional Committees are in office for three years and they consist of three members of whom one has a coordinating function.
Article 27 (Board of Arbitrators)
The Board of Arbitrators consists of three members.
The arbitrators are elected by the assembly together with the election of the members of the Steering Committee.
The names of the candidates are indicated on each list that will be presented for the elections of the Steering Committee. The list that wins selects two of the arbitrators. The remaining one comes from the list that gets more votes after the first list. Further instructions for the election are defined in the regulations.
The arbitrators resolve and arbitrate without formal obligations the questions among the members and between the members and the association.
The Board of Arbitrators, by absolute majority of its members, deliberates also on the expulsion of a member from the association, prior deferral to the Steering Committee. The expulsion process is stated in the regulations.
The setting of the sessions of the Board of Arbitrators is also contained in the regulations.
TITLE III – Transitory and Final Provisions
Article 28 (Provisional Rules)
Following the assembly’s approval of the statutory changes in accordance with the procedure as provided in the statutory regulations in force, the provisions contained in Title I become immediately effective.
Also the provisions contained in Title II become immediately effective following the assembly’s approval with the exception of provisions of article 20, where it states that the new President of the Steering Committee is identified with the person of the incoming President elected within the Steering Committee in office in the previous triennium.
With regard to the Board of Arbitrators, the specific transitory provision is applied in accordance with article 27.
Until the next elections for the renewal of the Executive Committee, the members of the Regional Committees are elected by the assembly in the first meeting convened after the approval of the statutory and regulatory changes. The elected members will continue in office until the expiration of the mandate of the present Steering Committee.
Article 29 (Regulations)
The Steering Committee adopts one or more regulation act of the statutory provisions.
Article 30 (Reference Regulations)
As regards everything not precisely regulated by the present Statute, dispositions contained in the Civil Code and regulations in force are applied
Dr. Giario Conti
Dr. Alessandro Bertaccini